The Operating System Studio

Scale with systems,
not founder chaos.

Asana operating systems for 8 to 10 figure D2C brands.

Outcomes across recent engagements

42%
On-time delivery ↑

Black & Black

90%
Error reduction

Solawave

50%
Work automated

Solawave

6+ hr
Saved weekly (Exec)

Black & Black

Trusted by founders of

The Problem

Your business outgrew
the way it was run.

This is not a people problem. It is a missing system. The brands we work with are growing fast, but the way work moves through them hasn't changed since the early days.

Tasks slip through the cracks

Work falls through because nothing is catching it. Just people hoping someone else remembered.

Half the plan lives in the founder's head

The roadmap isn't written down anywhere the team can act on. That's not a strategy. It's a bottleneck.

The founder is in every thread

Nothing moves without you being copied in. That's not leadership. It's a missing operating system.

The Klarity Method

Three stages.
One operating system.

One operating system that runs without you in every thread. We map before we build, build something that runs itself, then make it outlast us.

Stage 01

Clarity.

We learn how the business actually runs, and where it breaks, before we touch the tool.

Map workflows

Map every active workstream before moving into the software.

Surface ownership

Surface exactly where task ownership currently remains unclear.

Pinpoint breaks

Pinpoint exactly where communications and escalations break down.

Stage 02

Control.

Once we know how the business runs, we build the system that runs itself.

Recurring tasks

That remind themselves, strictly on the cadence the work demands.

Automations

That instantly turn meetings into tracked, fully owned work.

Dashboards

That update on their own. Absolutely zero status-chasing required.

Weekly cadence

So the team always clearly knows what matters most, without asking.

Stage 03

Compounding.

It gets stronger after we leave, guaranteeing the tenth launch runs smoother than the first.

Operations Playbook

Every process is fully documented to ensure the system outlasts us.

Phased rollout

Implemented in intentional phases, not overwhelmingly all at once.

Dependency drops

Founder dependency explicitly drops by design as the team takes over.

Recent work.

DTC Skincare

Asana Case Study

One Dashboard, Whole Company

Solawave · D2C Skincare

A scaling skincare brand seeking operational consistency across cross-functional teams with zero executive visibility.

The Engagement

Built a company-wide Asana operating system, implemented OKR structures, and standardized delivery workflows across marketing, product, and operations.

The results:

  • Company-wide Asana operating system
  • Standardized delivery workflows
  • Full executive visibility, end to end
  • Half of routine work automated
  • Process errors all but eliminated
90%
Errors reduced
25%
Speed improved
50%
Work automated
100%
Exec visibility

"Before KlarityOps, every team ran on its own logic and I genuinely had no idea what was happening day to day. Now I open one dashboard and the whole company is right there. Honestly feels like we finally grew up as an operation."

Supplements • $10M+ Revenue

Asana Case Study

Four Tools to One, in Three Weeks

Roosty's · $10M+ Supplements

A $10M+ chicken supplement brand scaling supply chain operations and consolidating its entire tech stack into a single Asana OS.

The Challenge

Tasks lived across ClickUp, Notion, email, and Slack. Supply chain had no executive visibility layer, and the operations team ran entirely on tribal knowledge.

The results:

  • Entire tech stack consolidated into Asana
  • Live supply-chain visibility layer
  • Tribal knowledge turned into living systems
  • Full migration in three weeks
  • 100% of operations now run in Asana
3 Wks
Full migration
100%
Ops in Asana
Live
Inventory Dashboards
Unified
Centralized execution

"We had everything scattered across four tools and about a hundred Slack threads. KlarityOps pulled all of it into one place in three weeks. I didn't think we could move that fast without breaking the whole operation."

E-Commerce • Shopify Plus

Asana Case Study

The Last Status Meeting

Pridola · Shopify Plus E-Commerce

An e-commerce brand that permanently eliminated weekly status meetings by replacing them with a live Asana operational dashboard.

The Engagement

Built a custom Asana ops dashboard with automated task-level reporting. Every team member received a defined swim lane, and every manager received a live portfolio view.

The results:

  • Zero weekly status meetings
  • Live operational dashboard
  • Automated task-level reporting
  • A defined swim lane for every person
  • 6+ executive hours saved every week
0
Status meetings / wk
6+ hr
Exec time saved
42%
Delivery improvement
100%
Updates automated

"We deleted our weekly status meeting and never looked back. Everything I used to chase people for just... shows up on the dashboard now. Getting that time back genuinely changed how I run the business."

Digital Commerce Agency

Asana Case Study

From Willpower to System

Black & Black · Digital Commerce Agency

A digital commerce agency focused on massively improving their internal delivery efficiency and client project outcomes.

The Engagement

Led dedicated project management and deeply optimized workflows using Asana to streamline delivery and coordination for complex Shopify builds.

The results:

  • Optimized end-to-end delivery workflows
  • Streamlined client coordination
  • Noticeably faster project timelines
  • 40% less manual effort
  • 95% client satisfaction
40%
Manual effort reduction
95%
Client satisfaction
Faster
Delivery timelines
Optimal
Project workflows

"Our delivery used to be held together with willpower and late nights. KlarityOps gave us a system the whole team actually uses, and our clients can feel the difference. We ship cleaner and faster now, without the chaos."

The Roadmap

We mapped the 40 systems a brand needs across its entire life.

From day one to market leader, every brand needs the same backbone of systems. We know which ones come next, so you build in the right order, at the right time. A sample of the systems at each stage is below.

PHASE 01

Pre-Launch

Day-one foundations

Priority Queue
SOP Catalogue
GTM Template
Team Onboarding

PHASE 02

Launch

First 6 months

Marketing Calendar
PO Tracker
Demand Forecasting

PHASE 03

Scaling

6 to 18 months · team past 15

Retailer Onboarding
Hiring Pipeline
Marketplace Ops

PHASE 04

Maturity

18 months and beyond

Market Expansion
Investor Reporting
Cost Savings

Adoption

A great system nobody uses is worthless.

Most consultants build the system and leave. We train every person two ways: at the right fluency level, and for the seat they actually sit in. Until the team owns the system on their own.

By fluency level

Beginner

Daily confidence. Find tasks, update status, comment, and know where things live.

Intermediate

Fluent operator. Custom fields, filters, views, dependencies, and following SOPs correctly.

Advanced

System builder. Build and maintain projects, run dashboards and reporting for their area.

Power User

Internal champion. Automations, templates, troubleshooting, and training others.

Admin / Champion

Governance, template management, keeping the system clean as it scales.

By role

End User

How to do daily work cleanly inside the system. Find tasks, update status, and keep things moving.

Team Lead

Dashboards, capacity and triage, running the weekly cadence, and holding the priority queue.

Admin / Champion

Governance, automations, and template management. Keeping the system clean as it scales.

Closing the Loop

Training maps onto the method.

Each stage of the build has a matching stage of adoption, so by the time we leave, the system runs on its own.

01 · CLARITY

Everyone sees the system

Everyone understands the system and their place in it.

02 · CONTROL

Everyone operates it

Each person is trained to operate their part of it.

03 · COMPOUNDING

Champions sustain it

Champions maintain and teach, so it survives without us.

Your Free Offer

Book Your Systems Audit.

100% free. No pressure to buy. Leave with a customized workflow roadmap.

What to expect

STEP 01

30-min discovery call

You walk us through where the chaos lives. We listen, ask, and pressure-test.

STEP 02

We map your current state

We chart where ownership is unclear, where work stalls, and what's costing you hours.

STEP 03

You get the roadmap

A customized workflow roadmap. Yours to keep. Whether we work together or not.